im new at sage, and need help with end of month? i think?

[mylee15]

hi new with sage here
looking through previous employees notes etc, she printed out monthly aged debtors analysis, day books customer invoices,day books supplier invoices,day books bank receipts,day book bank payments,day book supplier payments,, day book supplier discounts,day book supplier credits, day book customer receipts ( phew)
i presume these to check that everthing balances for that month?
i know its a long question and prob answer but any ideas what info i need from these print outs to match up to balance eveything up for the month? or if anyone could point me in the right direction it would be appreciated
im slowly drowing
thanks in advance

[brucedenney]

you don't NEED any printouts, you NEED good backups, you need to find your mistakes.

I suspect your previous incumbent was just a paper freek.

These are the sorts of things I do....

Check control accounts (most of these will be zero or have balances you can explain)

Check the debtors and creditors controls match the balances on the Customer and Supplier ledgers.

Reconcile the Bank statements and be sure there are no errors on the bank accounts.

Reconcile supplier statements to purchase ledger balances before paying them.

Check that the outstanding VAT liability is correct.

Verify that the total VAT liability matches what is outstanding on the VAT return (if run to a future date DO NOT reconcile when doing this)

Check your backups are good by doing a test restore on another installation.

Check backups are safely stored off site

Check backup are labelled