Supplier Invoicing

[sprog88]

Hi,

We have started to enter our supplier invoices onto the system in a new way. Before we was just manually putting them onto the sytem but we are now using the purchase order update button to check the prices and quantities etc.

The system is great, my only problem with it there is no way of clicking on a purcahse order with a Y and seeing what invoice numbers have already been allocated to that order; I find myself having to go through the supplier history and looking manually for that invoice,

Is there any way to make this process easier? Like on the sales order where it tells you the deliveres and the invoices in that screen etc.

Regards

Jo

[b4daveuk]

When checking the supplier invoice against the purchacse order there is a box called REF we type the supplier invoice number in there.

Hope this helps

Dave

[sprog88]

Hi,

I put the invoice number in the ref box. But what I mean is, If I wanted to check what the invoice number was for a purchase order is there a way of clicking on that purchase order and it telling you? Because I have now had to start putting the order number in the ex ref box and looking through the activity but it's time consuming to look through every single invoice on the system etc.

hope that makes sense.

Jo

[brucedenney]

There is no easy way... but

You shouldn't need to know which invoices have been entered, just what is outstanding on the PO waiting for invoices to come in.

Perhaps If I understood, why, I might be able to suggest a work around.

[sprog88]

It's only because sometimes, If we have been invoiced twice for something on the same order number then I check the other invoice to make sure that it was correct before disputing the invoice.

Or if we return something, we put the po number on the returns note but if it's something we have already been invoiced for then I have to look back through the invoices and put them into dispute etc.

Hope that helps.

Regards

Jo

[brucedenney]

If you were invoiced twice then there would not be enough delivered items on the order to match up to the invoice.

If you go to the supplier account, I wouldn't have thought there would be a lot of invoices to look through, I guess you must have a lot of transactions with one supplier.

Tricky, not much I can think of to help on that.