New Company won't work?

[boohoo88]

Hi,
I'm just wondering how to set up a new company in Sage 50? I don't seem to have the option currently?

I am closing the company that I currently run & starting a new one so will only use one company in Sage going forward?

Can anyone advise me how to do this?

[brucedenney]

You need to delete you company before creating a new one.

I think you can to do this from the demo company.

The other option is to rebuild your data. This is particularly useful if you want to retain products,customers or suppliers from the previous company. It has the downside that old vat returns are not cleared so you have more data than you need.

[boohoo88]

Thanks for the help Bruce, rebuild definitely seems like a much better option & it does allow me to retain a lot of data I do need.

There does seem to be nothing in the VAT return side though to me? Unless I am missing something? Could you explain where this would be?

I had to change some tax codes a while back for a VAT scheme change but now would like to change them back. I really can't remember how that was done either, any idea where to start?

[brucedenney]

The vat returns are stored as xml data files they are in the directory \VATRtns rather than \ACCDATA you could go in there and delete the files if you wanted to keep things neat.

Other things will also be retained in the \Attachments such as past reconciled VAT returns.

It is mainly an issue with book keepers who use the same copy for multiple clients because they all end up with stuff from each other and apart form the data leakage cross clients it is also taking up space on backups.

In your case, you might want to retain archives of previous years in the previous company, or even create a final archive for reference purposes.

[boohoo88]

Thanks for that info, I have deleted those items now so they are all cleared up.

Do you know what I can do about changing my VAT codes back?

We changed to cash accounting a while back & to avoid any confusion all the codes where changed to a new set to be sure. For example T1 was moved to T10, T9 moved to T19.

I wanted to change them all back but I can't remember how. I have gone into the tax codes tab in settings & changed them but that does not seem to effect how things appear on an invoice for example?

Any idea how this can be done properly?

[brucedenney]

The tax codes are defined... in Settings>Configuration>Tax Codes.

I can think of no good reason to have moved t9 to t19, it didn't change.

I suspect you may just need to change T1 to 20%
t9 may need setting back to not in use, however I suspect it will still be set at that.

Back in the main company, you will need to change the non vat tax code back to t9, this is in settings>company preferences>vat
You may also want to change vat schemes.

may have the Default tax code on suppliers, products and Customers set to T10 you can change that back in

Settings>customer defaults
Settings>supplier defaults
Settings>product defaults

You may have existing customers/suppliers/products that are set to T10 not T1, they could also be mixed in with customers/suppliers on EC codes t4/t8 etc.

You can use a search to find all the customers on T10 and then use "batch change" to change them all to T1
do the same thing fof suppliers and products and you should be good to go. If you don't do any ec trade, just change them all with a batch change.

[boohoo88]

Hi,

I've done all that & backed up now, looks all ok to me. Thanks again for your help!