Charity foundation

[Geordie613]

I've just started bookkeeping for a new client. My client runs a foundation to donate to various charities and he wants to keep tabs on how much is donated to each organisation. I've never dealt with charities before. I don't want to just put everything into 8200 as that would just lump all the donations together. I have already used the 'Departments' to relate to the different property investments that he has.

My initial thought is to set up each one as a supplier. It would then be simple to show payments, and be clear how much each one has received. Another thought is to give each one a nominal code in the 82xx range, but this may become too cluttered and there are probably more than 99 recipients.

I would appreciate any thoughts and suggestions. Thank you.

[brucedenney]

Suppliers sounds good.

[Geordie613]

Thank you

[Geordie613]

Hi,
I'm coming back to this question. I've spent the last the few months working for this foundation. I set up each recipient as a supplier, and then each payment was recorded as a payment on account, since there are no invoices against which to settle the outgoing funds. I have just realised that this doesn’t make sense, as the payments don’t show up in the accounts.

How can I show the donations in the accounts while at the same time keeping a record of how much has been received by each beneficiary. I'm thinking again of creating a separate nominal code under the 82xx range of general expenses. I still think this would become cluttered.

Are there any other options?

[Al_Hindmarsh]

Have you enabled the Charity/Non-profit options in Sage 50 ?

al

[brucedenney]

Donations are handled as a combined invoice and receipt if you enable the charities options in Sage 50.

It also allows you to allocate to "funds" claim tax back on donations and so on...

[Al_Hindmarsh]

And you can set people up as a fund which shows the income/expense breakdown for them.