Recovering VAT from director's travel expenses

[JimRQL]

I am running Sage Accounts 2011

What are the transactions needed to add a journal entry to log an employee travel expense- eg JC for £100 against 2240 and JD for £100 against 7400. This puts the expense into the overhead section but how does the company recover VAT if the expense is in the form of a VAT receipt for a road toll that is included in the travel expense.

Eg: Travel (7400) Expense logged is £100 total including £12.00 for a bridge toll on a VAT invoice - VAT to be recovered is £2.00. Normally the way is to enter the road toll separately and then pay it thru the bank - but the bank will be paying the £100 to the individual who incurred the travel expense.

[brucedenney]

I would do a bank payment to the individual for £100 being 98 net and 2 vat against 7400.

I use filing references for each transaction, so I would enter a filing reference on the transaction and file the expense claim with attached toll VAT receipt to that filing reference.