ledger year end

[lost at sea]

good morning I have inherited our accounts system from my retired account clerk, and have diligently entered /reconciled each month ect, however it seems I have made a mistake with the year of year procedures 07/08 because I have ledger year end figures included on my financial reports. So my questions are (1. can the figures be removed at this late stage and 2. how do I stop it from happening again, when I do the year end procedures for 08/09 ?

with kind regards

[coolguysvenster]

Hi,

I'm not 100% sure what u mean but if you followed the year end procedure wizard on screen step by step then you should have also taken the appropriate backups Prior to and Post YE Procedure? You could use this backup to restore your data to its original state prior to YE Procedure - Is this an option or have you posted lots of data since? Can you give me some more information on your problem.. It might have been me but i coulden't grasp it lol.

Thanks

Steve

[lost at sea]

thank you for your reply Steve, here goes i hope this makes sense, when i run a P+L report starting 01/04/08 to 30/03/09 the report does not relate to the actual active of the company which is odd because the bank account records on sage match our bank statement to the date and pence. If for exp my produce sales for 08/09 where £200'000 the figure would only show £100000, looking in to the nominal ledger for the actual breakdown of produce sales it is added £100000 as a B/F figure and than in apr the figure becomes a debit. why is this happening?

with kind regards
zac

[lost at sea]

thank you for your reply Steve, here goes i hope this makes sense, when i run a P+L report starting 01/04/08 to 30/03/09 the report does not relate to the actual active of the company which is odd because the bank account records on sage match our bank statement to the date and pence. If for exp my produce sales for 08/09 where £200'000 the figure would only show £100000, looking in to the nominal ledger for the actual breakdown of produce sales it is added £100000 as a B/F figure and than in apr the figure becomes a debit. why is this happening?

with kind regards
zac

Hi,

I'm not 100% sure what u mean but if you followed the year end procedure wizard on screen step by step then you should have also taken the appropriate backups Prior to and Post YE Procedure? You could use this backup to restore your data to its original state prior to YE Procedure - Is this an option or have you posted lots of data since? Can you give me some more information on your problem.. It might have been me but i coulden't grasp it lol.

Thanks

Steve

[coolguysvenster]

Hi Zac,

Ok, so your financial year end is March 2009, For example between 01/04/2009 and 30/03/2009 your sales total was £200,000.00 so therefore at 30/03/2009 your sales figure in N/c-4000 was £200,000.00. When you ran the year end procedure providing you dated it all 30/03/2009 it should have posted a DR Journal to your N/c-4000 account to the value of £200,000.00 automatically. Has this happened? Also did it post this journal on the 30/03/2009 or a different date?

Steve

[lost at sea]

Steve this problem relates to 07/08 year end. I have just finished the data entry of 08/09 so before i do this year end, i wanted to make sure i wasn't doing anything wrong, you are right the journal entries is in nominal 4000.
I did follow the year end procedure wizard last time but the figure on the reports are still incorrect?

thanks

zac

[coolguysvenster]

is it just the sales account? Just N/c-4000 that is incorrect?

Steve

[lost at sea]

no the following is affected sales,purchases,direct expenses,labour,sales promotion,misc, expenses gross wages an exp 08/09 P+L reports gross wages figure (269.86) the actual fig. £15670.84 which is correct in the nominal ledger

[brucedenney]

If you run a TB for Brought forward is it showing the amounts of the differences?

If so, this is caused by adjustments to the prior year, adding or deleting transactions with a date in the previous year.