SageForum for UK versions of Sage 50- Help and support.

Ok, I post invoices to suppliers and then make a supplier payment.

I have never used Sage before and my manager showed me how to raise the supplier invoices which I did.

He then criticised me, saying he expected better from me as I then have to make a supplier payment against the invoice. He said I should be putting it straight to the nominal (even though there are supplier accounts) to avoid this supplier payment stage but how do I do this?

If I raise a bank payment, it only asks for the nominal code? How will it be allocated to the supplier>

It is only my third day!!!

The supplier ledger is there to control the payment of invoices.

If your purchase has been already completed when you make an entry in your accounting system, you can do one of 2 shortcuts.

Shortcut 1, (what your manager suggested) is to make a bank payment direct to a nominal code. This is the most simple way to make an entry. You do not need a supplier account, you just record the expense against a nominal code.

Shortcut 2, is to enter the payment at the same time and entering the invoice. This has the advantage of extra transparency, however it has the downside that you need to make and maintain another supplier account.

You do not want to go around creating hundreds of supplier accounts during the year that each get used for one transaction and no more. This creates a volume of accounts that has no benefit, that took time to create and will take time to manage and delete.

In essence, if you have a purchase that is on credit, use a supplier account to control the payment of invoices otherwise do bank payments.

I hope this helps.