SageForum for UK versions of Sage 50- Help and support.

Hi

I'm pretty new to Sage but learning as I go along. My organisation runs conferencing events (room hire, catering, equipment hire etc). I'm using Sage 50 Professional. I have all the services we offer set up under "products and services" as service items. We also assign event codes to each event so I want to use a project code within sage to be mapped to that event code in order to run a project/event p&l when all costs and income have been booked in sage. In order to assign the Project code to an invoice I've issued I realise that I must use Service Invoices rather than Product. But a service invoice won't let me select the services we offer from a drop down list (as would be available in a product invoice). I have to type narrative into the Details field

Surely there is a way of selecting services in the same way as products ?? I don't want to have to type the detail in first. I want to select from my range of services, put the price in and then F3 to allow me to link that service to the appropriate project.

Can it be done ??

thanks in advance

You need to use a S3 on a product invoice or a Service invoice.

It appears that Service Products do not allow projects to be assigned. I suspect this is because products can be allocated and issued to projects...

Would be nice to do it though....

Hi Bruce,

An update that may help other users with the same issues I was facing.

In order to link invoices to particular projects, I've had to revert to using Service Invoices. Because service invoices don't allow you to pick from a drop-down list of products (as a product invoice would) you end up having to type in the service manually each time (which is a pain when our services are basically room hire, equipment hire such as PA/AV etc and various types of catering).

To remove some of this pain I've spent some time creating a Master Sales Order template (having changed my default invoice type to Service Invoice). This template contains all our services and I then got Sage to "Memorise" it. Now all I need to do when I'm creating a new order/invoice is Recall this template, remove the lines that I don't need and, for the remaining lines, go in and link each one to the appropriate Project Code.

Whilst it would be far easier if Sage allowed Product Invoices to be linked to Project codes, as a work-around it seems to do the job quite well and without an inordinate amount of typing.

Hope this might save others a bit of time trying to deal with this issue.

Cheers

Stokesy