Automate Data Input into Sage

[Eagle119]

AutoCapture can capture invoice data and create files that import into Sage.

Sage Line 50 and Sage Instant Accounts have the functionality to import purchase invoices. However, this is only possible when the data is available electronically. If your suppliers submit paper invoices, you will have to manually key the invoices into Sage. This is a time consuming task, especially when invoices are submitted with multiple line items.

AutoCapture provides a solution to this problem by automating the capture of supplier invoices and providing a csv file for import into Sage. AutoCapture for Purchase Invoices offers a completely outsourced solution to the problem. You send us your invoices and we capture the data and return a file ready to import into Sage. Users do not need to purchase invoice capture software and to acquire the staff and skills to operate the system.

Just send us your invoices and we will capture the data for you.

www.autocapture.co.uk

[brucedenney]

How do you deal with :-

the nominal analysis
vat break down on split invoices
supplier account codes

Is this an automated service or are you scanning and then getting staff in developing nations to do the data entry?

[Eagle119]

Hi Bruce

Nothing overseas all done in Cheltenham using OCR.

We identify the supplier by capturing the name or part name or even vat number and bring in the supplier account code from a look up table, the default nominal analysis is then brought in as part of the lookup. To configure the lookup table we get the client to download the supplier codes and defalut nominal codes as part of the set up process.
Occasionally a customer will want different nominal codes than standard for example an office supplies company may supply pens and pencils or furniture. In this case he has the option to manually change that code before import.
Re split VAT, we can capture per item level, and would recommend a utility like Adept to import the invoice correctly, as you know Sage's import tools do not do that too well.