How do you enter stock and the purchase ledger at the same t

[Rachel]

How do you enter stock and the purchase ledger at the same time, so you only have to enter it once (instead of entering stock and then going back and entering the purchase invoice) ?

[brucedenney]

The answer is that the invoice and the stock are separate, stock also normally arrives before the invoice. so entering the stock and the invoice at the same time is not what most companies will want to do.

The way to handle this is to use the Purchase order processing module.

In overview, the module creates the paperwork for placing the orders, it records the delivery of the goods (and puts them into stock) and then finally it calculates the value of the invoice when it arrives based on the purchase orders fulfilled on the invoice.

You enter the PO at the beginning of the process, this later used to receive the stock and update the invoice entry.

It helps prevent duplicate entries, verifies invoice values and authorisation as well. So a process worth using...

The link below takes you to a more detailed overview.

http://sage.support.makingithappen.co.u ... rocess.htm