taking out an error

[chap12]

I have done a year end and realised that I have a amount left on one of my supplier accounts. I need to delete this entry but unable to by the correction method. I need to delete so i can delete the supplier i know longer need. Can someone help me. Can I just say not sure what version weither it is dos or what. My client started using it in around 2009/2010 but it is sage 50.

[brucedenney]

You can remove is by posting a back dated credit note or invoice.

You can then clear the audit trail again. However you need to be careful not to clear backdated transactions entered after the year end.

[chap12]

Thank you brucedenney for your answer. You might think me dumb but I have not done an audit trail yet. Im not sure if one has been done and do i need to do one when the business is small and does not have many transactions a year. Thanks I did an exam on sage but these things were not taught.

[brucedenney]

Clearing the audit trail is not always needed.

Oops I forgot to say, posting a back dated transaction will create a B/F figure so you should post it to 3200 so that is it part of the opening P&L Balance form last year.

If it is an inconsequential amount, you could always reverse it in this year and to the normal nominal.