EURO PETTY CASH - ANY IDEAS ?

[kathyaavs]

hi all......wonder if anyone can suggest a way of doing this.........

we keep a float of euros (cash), not actual bank a/c, for our technicians when they travel abroad. I've set up a bank a/c (cash) within sage to keep it separate from our GBP petty cash.
we would normally give our employee a nominal amount of euros when they travel - say 100 euros cash to cover taxis, out of pocket exps, airport transfers etc
Any larger costs (hotel, meals etc) would be charged to their credit card - to be reimbursed on their return.

when they return they fill in an exps claim in euros and attach all receipts - obviuosly there is an element of cash paid in advance, but the remainder is to be reimbursed to them in GBP.

I cant see a way that in posting these exps to a supplier account set up as employee exps will allow me to post the euros cash given to them on account (clearing some of the euro bills) and then pay the remiander back to them in GBP ?

any ideas..................

[brucedenney]

Create a Bank Account (1235), set the currency to Euros call it (Petty Cash (Euros)) make payments receipts from it just as you would with your Sterling Petty Cash

I would create an account "Euro Expenses for Jo Smith" in the Purchase ledger.

Scenario 1
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I would make a payment on account of 100EUR from the Petty Cash (Euro) account to the "Euro Expenses for Jo Smith" in the Purchase ledger.
Jo would come back and give me receipts for 90EUR and 10EUR in Cash

I would post the invoice against the account and do a supplier refund for the 10EUR to the petty cash (Euro) bank.


Scenario 2
=========
I would make a payment on account of 100EUR from the Petty Cash (Euro) account to the "Euro Expenses for Jo Smith" in the Purchase ledger.
Jo would come back and give me receipts for 190EUR

I would post the invoice against the account and do a supplier payment cash for the 90EUR from the petty cash (Euro) bank.
I do a transfer to my Euro Petty Cash account of 90EUR This comes form the Main bank account or Sterling Petty Cash, depending on how I pay Jo Back. (It will also tell me how much to pay her in Sterling)