Batch invoices and P&L reports

[JaneM]

Hi. I used to be able to get accurate P&L reports when we were entering invoices individually. Now we are batch invoicing, the P&L only shows about half of the amount invoiced. Can you help please?

[brucedenney]

What do you mean "now we are batch invoicing" ?

[JaneM]

The person who does the entry now just enters invoices in a batch, using a number from a different system. Previously I used to enter each invoice individually, generating a Sage specific invoice number.

[brucedenney]

So you are no longer using the invoicing module, to create invoices.

What you need to do is look in financials and use a search to look at only SI transactions (Sales Invoices) look down the nominal code column and somewhere you will find nominal codes that ate not being picked up in your reports.

When you use batch entry, the nominal code used by default is the one associated with the customer, when you enter invoices it is the code associated with the product.

As an aside, if the invoices are being generate by another system, then the information already exists so you can import them into Sage rather than wasting time re-keying by hand. If you want to be smart you can import them into the invoicing module and have control over the layouts, ability to email, use edi, reprint, drill down and all the other cool Sage features you have lost through using batch entry.