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Difference between Clear Audit Trail & Archive at Year End

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nervous123
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Sage Version: v2011 17 UK/Europe/Africa

Difference between Clear Audit Trail & Archive at Year End

Post by nervous123 » 28 Jun 2011, 15:08

Hi there,
I have a client with thousands of transactions dating back to 2003.
I have tried to BF to the next year, but Sage hangs/crashes. Assumed this is because of the huge Audit Trail.
I understand that if I clear the Audit Trail, I will never see the cleared items again - they're basically deleted.
If my client wouldn't want this to happen, what sort of results could I achieve by archiving during the YE procedure? Would the archived files still be accessible?
Many thanks.
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leyburnsolutions
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Sage Version: v2014 20 UK/Europe/Africa

Re: Difference between Clear Audit Trail & Archive at Year E

Post by leyburnsolutions » 28 Jun 2011, 15:52

nervous123 wrote:I have tried to BF to the next year, but Sage hangs/crashes. Assumed this is because of the huge Audit Trail.
If it crashing, my first concern would be corrupt data - if you run Check Data, do you get any errors?

John
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brucedenney
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Sage Version: v30 UK/Europe/Africa

Re: Difference between Clear Audit Trail & Archive at Year E

Post by brucedenney » 05 Jul 2011, 09:17

It could well be that it is not hanging, just VERY VERY busy, leave it a couple of hours and see.

NOTE that transactions will not all be removed, there are a bunch of conditions that need to be met for a transaction to be removed.

There is some stuff in my year end guide about it.
http://support.makingithappen.co.uk/sag ... earend.htm
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