How to produce sales invoices for a supplier?

[FLEE]

As part of a global business we purchase our stock from our Head base in Sweden and some from Italy.
We sell and distribute this stock to our sales customers in the UK. We only use product invoices POP and product sales invoices SOP and the sales invoices generated from the SOPs.

Sweden have employed a roaming marketing guy to cover Europe and he will be based here in the UK.
The UK arm will pay for all his business expenses travel, hotels, car etc . However we will re-coup these costs from Sweden.

As Sweden is our supplier how do we produce sales invoices for the costs of the roaming emplyee?
that will not affect our sales figures and forecasts, but be understandable for the accountants.
Would a service invoice work or will that add to our product sales?


We need to keep this employer seperate from our daily business, is there a way?

We use V13 winows XP

Any advice greatly wellcome
Thank you
Flee

[brucedenney]

A service invoice or the s1,s2,s3 product codes would all work

You need to set up a nominal code to post things to.

You can either have one nominal code in the balance sheet "Interco marketing psn expenses" eg 1170 for all the expense and income this keeps everything out of the P&L

or you can set up a sales account for "Recovered Expenses" eg 4700 and a purchase account for "Recoverable Expenses" eg 5700

[FLEE]

Hi Thanks for that info...will probably use the second option

I have had a major hiccup and nearly gave the sales manager a heart attack!

I thought I would do a practice service invoice....I clicked new/edit on the invoice pane and selected the service invoice from the drop down..

I then filled in a few details and hours of work etc....I had put in 11111as a made up invoice number

Then I wanted just to print preview, I did not save or update....but as soon as I clicked the print preview tab it updated to ledgers....

We sorted it out and had to reset the invoice numbers in settings.

Do you know why this happened? and how can i have a practice or even create a service invoice without it updating to ledgers?

Thanks again

[brucedenney]

The ledgers do not update automatically, you have to say OK

I suggest you use the demo or practice company for this sort of thing.

I never use service invoices I use the S3 item on a product invoice.