Need more, need help now?
- - - - - - - - - - - - - - - - - - pay-as-you-go support - no contract - tenth of an hour billing - expert help - fast service - no call queues
Need integration?
- - - - - - - - - - - - - - - - - - with your shipping system - website - invoicing system - crm - cms - manufacturing - order import - back to back orders..
Need a report?
- - - - - - - - - - - - - - - - - - Excel reporting that pulls data from Sage - custom layouts - layouts that change adapt to your brands and/or for drop shipping.
Want web hosting?
- - - - - - - - - - - - - - - - - - Your own domain name - email - a shop - wordpress - woo commerce - ticket systems - help desks - forums - portals

Can I report P&L monthly breakdown by department

Report design issues and solutions.
Post Reply
JohnD
User
User
Posts: 8
Joined: 16 Jun 2016, 20:37
Sage Version: v2016 22 UK/Europe/Africa

Can I report P&L monthly breakdown by department

Post by JohnD » 28 Sep 2016, 13:27

Hi,

I've got a charity I'm doing accounts for, but I need to be able to report the monthly figures for the main department separately from the foodbank department. I'm looking to produce two separate reports,one for each department, with values for each month.

I've tried to add criteria and filters on the Nominal code reports: 'Profit and Loss (Monthly Breakdown)'. But I've not been able to find the suitable criteria or filter, probably due to my inexperience as I've never used the report designer before.

Can this report by filtered by department? If not, are there any other options to report the nominal codes by month and filtered by department?

Help much appreciated.

User avatar
brucedenney
Site Admin
Site Admin
Posts: 4616
Joined: 28 Feb 2006, 09:56
Sage Version: v28 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by brucedenney » 28 Sep 2016, 17:06

If you look in reports you will find "Transactional" versions of P&L TB and BS these have an option to select the department.
For just about anything Sage :- Discount subscriptions, pay-as-you-go support, application integration, reports, layouts, linked excel spreadsheets, analysis or any other help making life with sage easier/less time consuming Contact me.

JohnD
User
User
Posts: 8
Joined: 16 Jun 2016, 20:37
Sage Version: v2016 22 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by JohnD » 28 Sep 2016, 20:41

Hi Bruce,

Thanks for your reply.

Yes, I saw those reports which allow filtering by department. However, they only display period and year to date. They don't display monthly; Jan, Feb, Mar... Dec.

Alternatively, filtering by funds would work instead as my funds and departments are almost corresponding (I have two departments, but one of those has a few funds within it). But I can't find anything in the funds reports which looks promising.

Any thoughts?

User avatar
brucedenney
Site Admin
Site Admin
Posts: 4616
Joined: 28 Feb 2006, 09:56
Sage Version: v28 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by brucedenney » 29 Sep 2016, 15:17

I have done that in a spreadsheet, you couldn't get the report designer to do it, it is just beyond its ability.
For just about anything Sage :- Discount subscriptions, pay-as-you-go support, application integration, reports, layouts, linked excel spreadsheets, analysis or any other help making life with sage easier/less time consuming Contact me.

JohnD
User
User
Posts: 8
Joined: 16 Jun 2016, 20:37
Sage Version: v2016 22 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by JohnD » 29 Sep 2016, 17:31

Thanks for confirming that Bruce. I think I'll just export period reports for all twelve months and put them together into a single spreadsheet. At least I know that there's not an easier way of doing it now. Thanks for your advice. :)

User avatar
brucedenney
Site Admin
Site Admin
Posts: 4616
Joined: 28 Feb 2006, 09:56
Sage Version: v28 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by brucedenney » 03 Oct 2016, 14:02

It is not that simple, there are no values for each month for each department, you have to work with the entire audit trail and calculate your own period totals.
For just about anything Sage :- Discount subscriptions, pay-as-you-go support, application integration, reports, layouts, linked excel spreadsheets, analysis or any other help making life with sage easier/less time consuming Contact me.

JohnD
User
User
Posts: 8
Joined: 16 Jun 2016, 20:37
Sage Version: v2016 22 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by JohnD » 03 Oct 2016, 15:27

Hmm, I was thinking of running monthly profit/loss reports by department, one month at a time, one department at a time, and copying onto a master spreadsheet. I think that should work, shouldn't it?

User avatar
brucedenney
Site Admin
Site Admin
Posts: 4616
Joined: 28 Feb 2006, 09:56
Sage Version: v28 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by brucedenney » 04 Oct 2016, 06:35

Sure I guess as long as you do not need to do it often and it is only a few departments it is a workable solution.
For just about anything Sage :- Discount subscriptions, pay-as-you-go support, application integration, reports, layouts, linked excel spreadsheets, analysis or any other help making life with sage easier/less time consuming Contact me.

TonyPer
User
User
Posts: 1
Joined: 17 Aug 2017, 12:56
Sage Version: V07 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by TonyPer » 27 Aug 2017, 08:38

JohnD wrote: 03 Oct 2016, 15:27 Hmm, I was thinking of running monthly profit/loss reports by department, one month at a time, one department at a time, and copying onto a master spreadsheet. I think that should work, shouldn't it?
Good idea John, did that work out for you or is there a better way?
Last edited by TonyPer on 19 Oct 2021, 21:12, edited 6 times in total.

User avatar
brucedenney
Site Admin
Site Admin
Posts: 4616
Joined: 28 Feb 2006, 09:56
Sage Version: v28 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by brucedenney » 27 Aug 2017, 09:41

The better way is to do it with excel.

Try this . http://www.makingithappen.co.uk/Downloa ... t%20v4.xls
For just about anything Sage :- Discount subscriptions, pay-as-you-go support, application integration, reports, layouts, linked excel spreadsheets, analysis or any other help making life with sage easier/less time consuming Contact me.

JohnD
User
User
Posts: 8
Joined: 16 Jun 2016, 20:37
Sage Version: v2016 22 UK/Europe/Africa

Re: Can I report P&L monthly breakdown by department

Post by JohnD » 27 Aug 2017, 17:24

Hi Bruce,

Thanks for following up on this. In the end, the accountant I got to help had mistakenly put all the opening balances from the previous year into the wrong funds, which caused problems for unrestricted and restricted balances (profit/loss was ok). He wasn't able to help rectify the situation. In the end I had to resort to exporting all the transactions to Excel, and manipulating the opening balances into the right funds, and I got the annual accounts done in Excel. I'm able to report now in Excel by department too, using a filter in PivotTables (what would I do without them generally!). Thanks for your continued input on this.

Post Reply

Who is online

Users browsing this forum: No registered users and 10 guests